VAT Review Ireland 1st January 2010
How The Ireland VAT Rate Change Should Be Applied In OrderWise
For those companies that followed our instructions in 2008, reversing the change is quite an easy task. Using a new VAT Utility (which can be download using the link below) clients can easily reverse 21.5% tax codes back to the T1 21% tax codes.
Our Development Team have created a procedure that, in brief, will change all existing uninvoiced Sales Order Line Items in OrderWise back to a user specified VAT Code - i.e. T1. The utility will also change any defaults from the current standard VAT Rate, typically T21, to T1 in customers, suppliers, products, delivery methods etc. POS quotes and paused transactions will be changed too. Existing Purchase Orders will not be affected; however any Build Ups or Price Requests will be changed. The reason we are able to alter Sales Orders in OrderWise is that Part Shipped Orders with multiple lines could have both VAT rates on them and it is strongly advisable to preserve this to maintain a correct order history. (Unlike some other systems where a sweeping change is made and old sales orders calculate incorrectly or appear to be at the incorrect VAT rate.)
Your VAT returns will continue to calculate properly and the whole exercise is quite painless if followed correctly and you will be left with a clear VAT audit trail. Not overwriting the current 21.5% VAT code also allows you to generate credits for goods sold before 1st January at the correct VAT Rate should these need to be raised. Furthermore, you will continue to receive invoices from your suppliers for goods purchased prior to 1st January at 21.5%.
Any clients using Auto Import to import orders from their web sites need to check that their web sites and associated scripts support this change.
Clients using the Credit Card Processing module will not have orders that have a payment received against them modified. This is because the order total would end up to be lower than the payment received. As the payment received must be fully accounted for, these orders will need to have a manual credit raised against them for the VAT difference, if required.
The utility will be a series of confirmation checks and a simple button click. The utility will also include a comprehensive instruction guide. It will be available for all our clients with a current support contract in place to download from 11th December 2009. Clients without a support contract should call us on 01522 704083 urgently to renew their contract to ensure access to this utility.
Please note that any changes to layouts, reports, import scripts or client specific utilities are subject to additional charges and will be addressed on a first come first served basis.
Please also note our Telephone Support Lines will be closed from 5pm 24th December to 9am 4th January, so please make sure you allow time to run the utility whilst our Telephone Support Lines are open.
Any questions regarding this VAT Rate Change and OrderWise should be emailed to: vatteam@orderwise.ie
Please download the utility from here